Central Dashboard
88% occupancy
126 rooms today
4.7 / 5 rating
Guest satisfaction
Replace scattered tools with one intelligent ecosystem — guest ordering via phone or in-room tablets, sales & events, contracts and accounts payable, plus maintenance and shift handovers, all in a single encrypted platform.
Explore 20+ Modules
Central Dashboard
Trusted by hotels & groups
Click on any module below to discover how Staybase transforms daily operations.
Phone QR and in-room tablet ordering for rooms, tables and outdoor areas — per-area menus with dayparting and promotions, card & Apple/Google Pay or charge-to-room straight to your PMS, kitchen printing and revenue reports.
A live guest-operations desk: two-way guest messaging with AI intent detection, wake-up calls, taxi bookings and service requests — every stay and order in one view.
Capture supplier invoices from email, auto-extract vendor, line items & VAT with AI, match to POs and route approvals — then export to your finance system.
Manage departmental budgets with a live spend-vs-budget matrix, a purchase-order approval workflow, custom fiscal calendars, and CSV exports.
A per-department asset register with tags, serials, locations, custom fields, role-based access, and bulk barcode label printing.
Centralize room status updates and maintenance reporting. Features a live PMS sync board and a Task Management ticketing system with SLA tracking.
Temperature logs, deliveries and daily checks on a phone. A failed check becomes a corrective action, and every record stays ready for inspection.
Efficiently report, track, and resolve facility issues with a centralized ticketing system, Kanban boards, and SLA overdue tracking.
Automate inventory with AI invoice scanning, mobile PWA live counting, automated purchase orders, and detailed financial reconciliation.
Coordinate outdoor maintenance, track landscaping schedules, and resolve exterior repairs with SLA-backed ticketing.
Digitize your front desk with a real-time operational dashboard, customizable handover reports, and dedicated F&B dinner lists.
Consolidate shift handovers, enforce mandatory operational checklists, and manage high-priority tasks in one dashboard.
Convert classic paper forms into digital workflows using AI. Capture secure e-signatures and automatically archive documents to SharePoint.
Streamline new hire integration with digital checklists, real-time collaboration, and direct IT access provisioning.
A centralized knowledge base. Create, format, and contextually link standard operating procedures (SOPs) directly into staff workflows.
Replace outdated bulletin boards with an interactive social feed. Broadcast news, run polls, and celebrate staff with a peer-to-peer Kudos wall.
Draft shift handovers and temporary reminders with an auto-saving digital notepad featuring customizable auto-delete expiration.
Centralize supplier agreements and let AI extract key dates, identify hidden liabilities, and automate renewal alerts.
Design beautiful Wi-Fi login pages. Collect GDPR-compliant marketing data, promote timed upsells, and sync directly to UniFi and Revinate.
Turn any Tablet or Smart TV into a dynamic digital sign. Display promotional videos, live weather/traffic widgets, and interactive room galleries for upselling.
Create short URLs. Track global engagement with GeoIP heatmaps and silently fire retargeting pixels for your marketing campaigns.
Enterprise credential manager with AES-256 encryption, native 2FA token generation, Chrome auto-fill, and strict audit logging.
Real-time IT infrastructure visibility. Monitor switches and APs via SNMP or UniFi Cloud. Create custom NOC maps and track interactive network topology.
Streamline internal tech requests with a dedicated ticketing system. Manage hardware issues and user access rights with SLA tracking and MS Teams alerts.
Replace mechanical guard wands with smartphone NFC scanning. Verify staff presence at physical checkpoints with anti-spam protection and real-time logs.
MEET US IN LONDON
Two days at Olympia with the full platform running on real hotel workflows. Book 15 minutes with us, or drop by the stand.
On the stand
Staybase plugs into the tools your hotel already runs — PMS, guest experience, hardware, identity and email.
A guided walkthrough on real hotel workflows — not slides. Pick a time that suits you.
Join forward-thinking hotels that have centralized communication, secured their data, and optimized workflows across every department.
Book a 15-min Demo Online • No commitmentStaybase is the operations platform for independent hotels. Guest ordering, sales and events, accounts payable, contracts, housekeeping and maintenance run in one system, with one login. We have built hotel software since 2014, and Staybase runs today in five-star country house hotels across the UK.
Demos, partnerships and support. We reply within one working day.